Assistant Director of Scheduling - Conferences and Events Services

Salary:               Commensurate with experience
Benefits:            The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location:                   Conference and Events Services
Position Status:         Full-time                                             
Hours:                       Varied
Position Number:      221439/10-1220               
FLSA Status:             Exempt
POSITION SUMMARY:
Reporting to the Executive Director, Conference and Event Services, the Assistant Director of Scheduling serves at the system and database administrator of 25Live, the software used for academic and event scheduling on campus. This position will also support Tassel Commencement RSVP software, Omni CMS for the department website, and other related event software platforms. The Assistant Director will organize and execute the annual scheduling process for events on campus with support from the department.

This position will maintain and supervise the events budget and manage all billing and invoicing for in-house services. The Assistant Director will also provide support as needed with the planning and execution of larger University events such as First Year Orientation, Conferences and Commencement.  
DUTIES AND RESPONSIBILITIES:
Oversee, monitor, and maintain systems employed by the department. Serve as lead 25Live systems administrator, manage CVENT registrations, TASSEL Commencement RSVP software and Omni CMS. Serve as project manager for system implementations. Research and make recommendations to improve workflow and business processes.

Oversee the operations for all Conference & Event Services controlled spaces. Develop, monitor, and enforce campus-wide room scheduling policies and procedures. Assist the Executive Director with departmental initiatives and strategy implementation.

Manage events budget, internal billing of CES services and provide administrative event support.
Provide operational support in CES controlled spaces and events.

Works closely with the Division of Student Life, Facilities, Dining, and other internal and external departments as CES liaison for event and building specific information including construction, maintenance updates, and building access. Ensure that appropriate communications are made to service providers for on-campus events.

Completes other duties as assigned.