Salary: $21.00
per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paid
time off (holidays, holy days and vacation), employer matching contributions to
the retirement plan, and tuition benefits for employees and their eligible dependents.
Learn more and explore benefits at www.duq.edu/benefits
Location: Honors College
Position Status: Full-time
Hours: Varied
Position Number: 002651/30-504
FLSA Status: Non-exempt
POSITION SUMMARY:
The University Honors College at Duquesne
University seeks a Program Coordinator to provide administrative, financial,
and data support for the College's operations. Established as the Integrated
Honors Program in 1984 and as the Honors College in 1997, the College enrolls
approximately 800 students and works with a network of 20 to 25 faculty from
schools across the University to teach the Honors curriculum. Reporting to the
Director, the Coordinator maintains the College's records, processes its
transactions, and coordinates its daily operations. This is a high-volume,
detail-intensive role. The Coordinator maintains budget and expenditure records
against the operating budget and restricted funds; maintains the student
progress audit against the Honors curriculum for the Honors College student
body; assembles the semester HONR schedule and course catalog updates in
coordination with the Director; and compiles the enrollment, completion, and
outcomes data the Director uses for assessment and planning. The Coordinator
also serves as the office's first point of contact and provides logistical
support for three to five student events per month during the academic year.
This position reports to the
Director of the University Honors College. Coordinates the day-to-day work
assignments of graduate assistants and student employees.
This is a full-time,
twelve-month, on-campus position. Occasional evening and weekend hours are
required to support Honors College programming. Standard office environment;
occasional lifting of event materials up to 25 pounds.
DUTIES AND
RESPONSIBILITIES:
Administrative
Operations:
Serve as first point of
contact for the Honors College office, responding to inquiries from students,
faculty, staff, families, and prospective students.
Maintain student-facing
communications: website content in Modern Campus CMS, the communications
calendar, social media, and the student handbook.
Coordinate scheduling and
assignments for graduate assistants and student employees.
Support daily operations of
the Honors College suite, including supplies, equipment, keys, and space
scheduling.
Budget and Financial
Support:
Maintain budget records,
tracking expenditures against the operating budget and restricted funds.
Produce expenditure
summaries and budget spreadsheets, reconciling against University financial
records.
Process purchases, purchase
orders, reimbursements, invoices, stipends, and award disbursements under
University financial policy.
Compile financial data for
the Director's budget planning, grant applications, and annual reports.
Data, Records, and
Assessment:
Maintain the student
progress audit: track approximately 800 students against the sixcourse Honors
requirement and report students not on track to the Director and advising
staff.
Maintain enrollment logs,
outcomes dashboards, and student records, keeping data current and audit-ready.
Generate reports on
enrollment, course completion, retention, and student outcomes from Cognos and
College data.
Assemble supporting
materials for assessment reports, annual reports, and self-study documentation.
Maintain student files in
compliance with FERPA and University records-retention policy.
Curriculum and Course
Operations:
Assemble and enter the
semester HONR schedule, coordinating dates, rooms, and instructors across
schools.
Maintain the course catalog,
including the annual update in coordination with the Director. • Prepare
graduation certification materials for the Honors designation, including the
auditing Commencement lists, and the distribution of regalia accessories.
Answer routine student and
faculty questions about Honors requirements, referring nonroutine matters to
the Director.
Student Programs and
Events:
Provide logistical support
for three to five events per month during fall and spring, ranging from 30 to
100-plus attendees: reservations, catering, registration, materials, and
communications.
Support logistics for
orientation, recruitment and yield events, symposia, the Des Places Hall
living-learning community, and community partnership programming.
Support application and
selection processes for Honors College awards and fellowships, maintaining
records, deadlines, and applicant communications.
Completes other duties as assigned.