Salary:
$24.73 per hour
Benefits: Generous benefits include paid time off including holidays and
vacation, retirement match, and tuition remission for employee and
dependents. Details at www.duq.edu/benefits
Location: College of Osteopathic Medicine
Position Status: Full-time
Hours: Varied
Position Number: 001664/30-455
FLSA Status: Non-exempt
POSITION SUMMARY:
This highly skilled paraprofessional position requires the exercise of considerable initiative, independent judgment, high-level administrative work, and discretion to support and facilitate the role of the Clinical Affairs Faculty and the Clinical Affairs Department.
This position reports to the Chair of Primary Care, Clinical Affairs.
DUTIES AND RESPONSIBILITIES:
Provides overall administrative support to the Chair of Primary Care and the Division Chiefs under the Department of Primary Care in the College of Osteopathic Medicine (COM):
Takes proactive initiative to support the daily functioning of the Chair and Division Chiefs
Manages the Chair and Division Chiefs’ appointment calendar and coordinates with others within the COM, University, and outside entities to meet scheduling needs
Assists Chair and Division Chiefs prepare for lectures, labs, and all things related to delivering curriculum to students
Develops and maintains syllabi, evaluations, schedules, etc. related to clinical courses using approved software including Canvas, One45 (Acuity Insights), and other software platforms used in the tracking and delivery of the clinical curriculum
Collaborates with the Clinical Affairs and Biomedical Affairs departments’ staff and faculty, medical education department, medical registrar, students, and others in the COM (and at clinical sites where applicable) to ensure timely and accurate communication regarding student schedules, assignments, clinical curriculum, evaluations, assignments, and grading
Helps to administer and proctor examinations including applicable NBOME COMAT examinations according to required protocols
Coordinates and disseminates a variety of internal and
external communications and
records in
support of the student’s curriculum experiences
Assists in travel arrangements and related events
Manage multiple and competing priorities and schedules simultaneously
Assists in projects related to the Department of Primary Care:
Takes responsibility for assigned projects, completing related tasks, and identifying and implementing strategies to improve processes and procedures related to the projects
Develops and maintains standard operating procedures (SOPs) for departmental processes and implementation of COM policies
Creates and maintains accurate files related to the departments, committees, events, and assigned projects
Effectively communicates with members of the team to ensure accurate record-keeping
Facilitates timely completion of assigned tasks through regular reminders and follow-ups ahead of deadlines
Assists in the development of written and printed materials for projects, accreditation, curriculum documents, events, etc.
Helps to maintain documents related to faculty and staff within the department
Assists in the maintenance of the department’s budget
Collaborates on budget oversight and record-keeping
Provides regular monitoring and budget status reports
Professionally represent the COM
Develop meaningful relationships while maintaining confidentiality and discretion in communications
Ensure frequent and timely follow-up communications, proactively identify needs and resolve communication gaps
Participates in the College of Osteopathic Medicine events including conferences, white coat ceremony, graduation, etc.
Completes other
duties as assigned