The United Way of Beaver County is seeking a dynamic individual to join our team as an Accounting and Finance Coordinator. This full-time, on-site position is ideal for an experienced individual who has the desire to contribute to advance our mission and play a key role in the efficient management of fiscal duties. Under the umbrella of the United Way Worldwide and the United Way of Pennsylvania, our brand is one of the world’s most valuable brands, making a significant contribution to communities around the world.
The United Way of Beaver County plays an important role in building our community. Our mission is to unite people, resources and organizations to improve lives in Beaver County. We focus on bringing partners together to allow individuals and families to achieve their human potential through education, financial stability and healthy lives.
Reports to: Executive Director
Overview: The Accounting and Finance Coordinator is responsible for coordinating, implementing, and reporting on all accounting and finance functions for our United Way. These tasks include but are not limited to managing the general ledger, accounts receivable and payable, all related reporting functions, and Workplace Giving Campaign and Annual Campaign administration. This position will work closely with other staff in the office to ensure that accounting reports are in line with donation reports from our donor database. This position will assist with all fundraising events (at least one evening and one weekend event per year).
Duties and Responsibilities to include:
- This individual will be responsible to accurately maintain and ensure the accountability and accuracy of the revenue, expenses, accounts receivable, accounts payable, donor designation distributions, and agencies receiving funding from the United Way.
- A vital responsibility of this position is to manage the current pledge processing system, including campaign data entry, all the while maximizing the capabilities of QuickBooks Online.
- Submit payroll information to payroll company twice a month and monitor payroll reporting.
- Preparation of monthly bank reconciliations including sign-off by Executive Director.
- Preparation of monthly financial statements. Work with the Board Treasurer to review monthly financial statements.
- Preparation of sponsorship invoices as needed
- Participation in Board meetings and Board’s Finance Committee meetings.
- Oversight of bank account balances and preparation of weekly deposits.
- Oversight of investment worksheets including monitoring of maturity dates.
- Act as primary contact for financial aspect of all events including, but not limited to responsibility for cash on hand, processing of credit card payments, checks, etc.
- Monitor and track grant expenditures to coordinate spending within grant timeline.
- Involvement in preparation of annual budget.
- Coordination of annual audit, ensuring that auditor has all information needed for completion.
- Manage and submit required reports for United Way Worldwide, including annual Database2 preparation/submission.
- Submit invoices to state for reimbursement for state employee workplace campaign (SECA)
- Manage process for distribution of Emergency Food and Shelter Program (EFSP) when federal funding is available
- Generate Workplace Giving Campaign summary reports.
- Work with other United Ways to confirm payment reports.
- Monitor and provide appropriate follow-up to minimize uncollectable pledges.
Qualifications:
- Bachelor’s degree in accounting.
- A minimum of two years accounting experience, preferably in nonprofit accounting.
- Mandatory proficiency with QuickBooks Online and Microsoft Office Suite, including Excel.
- Excellent critical thinking skills.
- Knowledge of the use of a donor management database, or willingness and ability to learn.
- Excellent organizational, financial, analytical, communications, and computer skills.
- Attention to detail and a willingness to work both independently and as part of a team.
- Ability to maintain confidentiality.
- Must be able to be bonded.
- Must be able to adhere to a background check including a credit report.
- Must have a valid state driver’s license along with reliable transportation and the ability to travel for business using personal vehicle when needed (infrequent). Proof of license, vehicle insurance & current registration is required upon hiring and then annually.
- An individual who is enthusiastic to advance the mission of the United Way of Beaver County.
- This position requires the individual to sit for periods of time, walk, lift, and carry 30 pounds or less.
This full-time position offers excellent benefits, paid time off for holidays, vacation time, and free parking.
If you are interested in applying for the Accounting and Finance Coordinator position, please email a cover letter and a resume along with salary requirement to: Mary Lou Harju, Executive Director, marylou.harju@unitedwaybeaver.org. No phone calls please.