We are looking for an Invoicing Specialist to support project-focused accounting activities in Pittsburgh, Pennsylvania. This contract opportunity with potential for a permanent role is ideal for someone who is highly organized, comfortable working with financial details, and able to keep invoicing and revenue-related tasks on schedule. The person in this role will partner closely with project managers to help prepare client billing, monitor project financial activity, and maintain accurate records throughout the project lifecycle.
Responsibilities
- Prepare and review client invoices for project work, ensuring charges align with contract terms, approved expenses, and customer billing requirements.
- Work alongside project managers to track project progress, billing deadlines, revenue activity, and change order documentation.
- Support the financial administration of active projects by organizing proposals, quotes, invoice records, and related accounting documents.
- Verify that labor, materials, and other cost items are accurately reflected before invoices are submitted to clients.
- Monitor outstanding balances and assist with follow-up on past-due accounts and collection activities.
- Help maintain clean and accurate project revenue data by identifying discrepancies and resolving billing issues in a timely manner.
- Contribute to contract and project accounting processes by reviewing documentation and confirming that billable items meet client guidelines.
- Assist with additional project accounting tasks as needed, including updates to records, reporting support, and coordination with internal stakeholders.