UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.
Responsibilities:
- Answers and directs incoming calls promptly and efficiently.
Maintains confidential and organized filing systems.
Manages multiple projects and follows through on issues promptly.
Prepares and distributes reports within established timelines.
Interacts professionally with staff at all levels in a fast-paced environment.
Processes incoming and outgoing mail while maintaining confidentiality.
Records and distributes meeting minutes and related information timely.
Responds to questions and requests using sound judgment and policy knowledge.
Coordinates travel arrangements for executive management as needed.
Manages executive calendars and schedules complex meetings.
- High school diploma or equivalent
- 8 years of experience in an increasingly responsible administrative support role
- 5+ years experience with support at the executive level
- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
- Clearances with renewal
- At 31, 33, 34, & 73
UPMC is an Equal Opportunity Employer/Disability/Veteran